Office Assistant vacancy at Qatar Airways

Location: Doha, Qatar
Category: Corporate &amp; Commercial
Job Id: 208541

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Job Description

Perform administrative and secretarial support – coordinate activities, conduct research and ensures that requests are carried out.
Handle inquiries and/or refer to the appropriate personnel/department.
Review and answer mail and inquiries and determine if Executive action is required
Provide necessary telephone backup coverage, schedule appointments, and coordinate related arrangements (coordinate meetings, travel, hotel bookings).
Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the area.
Take and transcribe dictation, Draft letters and infernal memos. Process, handle, and maintain all types of confidential information. Compose routine and non-routine correspondence, memoranda, reports which are generally confidential in nature.
Check all incoming documents and ensure completeness/accuracy of information provided to fast track approvals, (Invoices/Statements).
Anticipate and prepare meeting materials, charts.
Maintain confidential filing system, categories and maintain manuals, sensitive correspondence, and other source material.
Coordinate prompt purchasing of office supplies and stationeries. Ensure proper maintenance of all office equipment.
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Bachelor’s Degree or Equivalent with no prior job-related work experience or High School Qualification with minimum of 1 job-related experience
Certificate in computer applications is preferred
Fluent in reading, writing and speaking English
Written and spoken Arabic is an advantage
The ability to work independently or as part of a team is required
Excellent organizational skills
Good problem-solving ability

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